Project name: Estran: The navigation tool and standards of gender affirming health care in Québec

Full job title: Co-coordination of community consultation - Estran Project 

Summary title: Community co-coordo - Estran Project

Number of positions: 2

Hourly rate : 28.94 $, salary position

Hours: 30 hours/week

Start of the contract:

• Monday, June 6, 2025

End of the contract: March 31st 2027

This job is posted by the Coalition of LGBTQ+ Youth groups for Estran project led in collaboration with CURE Montreal and the Trans Patient Union. 

The positions require fluency in written and spoken English and French. The interviews will be done in both languages. We still encourage you to apply in one or the other languages if that is a challenge and you want to share your other skills.

Working conditions and how to apply

The working conditions for each position:

• The position is mainly remote / virtual and open to anyone who lives in the province of Québec

• A 3-month probation period

• Includes health insurance with Desjardin following completion of probation period, so a percentage covered by the employee is deducted from salary.

• 500$ health fund available per fiscal year of the organisation, non-transferable per year

• Reimbursement of $20 per month for telephone expenses

• 30 vacation days available per year. 10 days during the organisation's winter closing. 10 days during the organisation's summer closing. 10 days during the employee's period of choice. Non-transferable per year.

• Access to a maximum of 2 paid sick/personal days per week for a maximum of 5 recurring weeks. Policy resets indefinitely after completion of a full work week.

To apply.

If you have this knowledge and/or experience and are interested in this position, fill out the application form below by Sunday, May 4, 2025, 11:59 PM EST.

The “CV” you attach can also be a portfolio or other link to represent the experiences that strengthen the presentation of your approach. Again, we welcome a diversity of backgrounds, not just formal work experiences in the academic or non-profit sector.

Here are the two options for sending your application (ONLY PICK ONE!):

• FillOut form: https://coalitionjeunesse.fillout.com/CoordoCommEstran

• OR, fill the Google Doc template (linked here, in the next tab of this document) and email it as PDF with YOUR NAME as the title to embauche@coalitionjeunesse.org

If your application is selected for an interview, you will be contacted by the hiring committee by e-mail and telephone on May 6th 2025. You will have a maximum 2 business days to accept the interview offer. The interview period is scheduled from May 7th to 14th 2025. Interviews take place at Astérisk (1575 rue Atateken) or on Zoom. If you are not selected, you will receive an email response.

For more information about this job, please contact:embauche@coalitionjeunesse.org.

If you have questions before sending your application, make sure to contact us by Thursday May 1st 2025 so we have time to get back to you.

What profiles are we looking for?

These roles are a sort of “community research roles” - but we are not prioritising academic background. If you have experience like that that feels useful let us know - but you might also have learned those skills in another part of your life and domains grounded in community coordination in different ways! Also, we don’t think you need to identify your experiences as activism to do well on our project. That’s an interesting background, but not the only one we’re looking for. 

If you are a trans, non-binary and/or intersex person who loves being organised, cares about hearing others' voices, and is excited about the idea of delivering precise, specific work in a complex collaborative project, we want to hear from you!

We give prioritized recognition during the selection process to applications by trans women, trans-feminine people, transmisogyny affected people and/or visibly racialized trans/non-binary/intersex people. If you are comfortable to select if you identify with one of these communities, there is a/are box(es) to tick to express that. 

Beyond that, we invite you to share how you identify through your answers only if you find it relevant to your answer. It's not compulsory to go into detail. First and foremost, we're interested in your approach to community work.

Most broadly, this job would be organising, conducting, and reporting on a series of meetings: with trans/non-binary/intersex community members; with trans/non-binary/intersex community organizers; and with health professionals. The coordinators need to take direction on our vision and goals from our leadership team, recruit and hold the meetings, and then pass specific results from them to our technical team for app development.

What do we want to learn from your application?

To be as clear as possible about what the coordinators will really be doing, here are the challenges we are facing, that we want them to solve with us. When filling out the application form, please root your answers to each of these questions in your own experiences. A diversity of experiences are welcomed from jobs, volunteering, grassroots organising, personal community experiences and beyond. 

Remember that this role is in collaboration between 2 co-coordinators, a project team across 3 organisations and a network of even more community organisations and diverse participants. 

A limit of 400 - 1,200 characters (not words) per question

1. A core feature of the app is that each practionner’s listing on the app will show a series of detailed questions about how they run their practice. (For example –  what is your process in approving a hormone prescription? How long is your waiting list? Etc) We need to know what specific questions should be asked here. Technically, this is very rigid – we need about 40 precise questions for the app to work. We have a budget for the co-coordinators to run focus groups to determine what the community needs to know when they choose practitioners - but the outcome cannot be a general report on community needs. It needs to be a list of specific questions that we then take into app development.
   

Having an excellent list of questions that truly covers diverse community needs is the most important outcome of this job - and not a simple one. We’ve found that the biggest difficulty in this kind of community research can be making the leap from “people are struggling getting healthcare” to “here are the specific pieces of information that would make their experience better”. We’d LOVE to hear your ideas for how you’d achieve this. What is your approach to get this outcome? Highlight past experiences of success or challenges you are drawing from in this consultation approach.

2. We need the co-coordinators to recruit and run a committee every two months with other trans/non-binary/intersex-led organisations across Montreal and Quebec. But we don’t just want their input - we want their active collaboration to grow over the next two years so that they are enthusiastic supporters of the app once it launches in 2027. It is easy to get other groups to take a look at what we are doing and say it looks cool - it is much more complex to get them to change their own internal practices and commit to supporting a shared project. We genuinely believe that the finished version of our app will drastically reduce their workload and help them deliver the resources their participants need, but the fact is we’re still asking them to contribute time and energy to an external project outside of their core job descriptions.

For this to work, our community co-coordinators would have to successfully sell them on our project’s political vision, how it will practically help them, and that they should attend and contribute to regular meetings to help build it. This is the second most important outcome of this job – almost as much as the first! What would your top priorities be in ensuring the success of building this specific cross-organizational meeting space and a collaborative momentum that can continue after the launch of the app? 

3. Later on in the project, the co-coordinators will run two trainings: one for doctors and one for medical students. The main outcome of these is raising the awareness of the attendees. A secondary outcome we ideally aim for is to get the doctors to sign up to be listed in the app as well. This objective won’t be judged on a raw number of app listings - but we want the community co-coordinators to strategize for a successful launch, report on the quality of the listing and make recommendations with the partner organisations to ensure quality care for those seeking gender-affirming healthcare.What roles that impact gender affirming care (other than doctors) do you find important to invite to the training?What would be your approach to recruit the most amount of professionals who impact gender affirming care while focusing on a standard of quality and recommendations to strengthen that standard for a diversity of people? 

4. We are working on creating a new Standard of Care document defined by/for our communities as a major outcome of this project as a whole. The community co-coordinators wouldn’t be solely responsible for writing and producing these standards, but these roles will be important, as we’ll be synthesising all of their community knowledge collected into our larger writing process. The community co-coordinators would be leading the content specific to the focus group and training with guidance from the project’s leadership and consultation. How would you work in collaboration with community editors, copywriters, and designers on our team to bring your knowledge into this document? What is your approach to community notes taking and information organising?